AI Data Cleaning Agent
Merge duplicates, fix messy names, titles, phone numbers and skills, and fill the gaps from CVs you already hold. Schedule it monthly or quarterly and keep every record ready to use.
- Runs monthly or quarterly
- Pay only for records checked
- Add-on for any paid plan
In short
What is the AI Data Cleaning Agent?
The AI Data Cleaning Agent is an ATZ CRM add-on that keeps your recruitment database accurate. On a monthly or quarterly schedule (or on demand), it merges duplicate records, standardises phone formats, job titles, names and skill names, fills missing fields from CVs already in the system, finds missing emails and phone numbers, and refreshes stale employer details. Admins see a cost estimate before each run, and every change is saved to the record’s Notes. Pricing starts from $0.01 per record checked.
- Cleans
- The records you select
- Fixes
- 7 types of data problem
- Schedule
- Monthly, quarterly or one-off
- Who runs it
- Admins, with a cost estimate first
- Audit trail
- Old and new values in Notes
- Price
- From $0.01 per record checked
Messy data quietly costs you placements
Duplicates split the story
Two profiles for one candidate means half the notes in each, missed history, and two recruiters calling the same person.
Inconsistent data hides candidates
"JS", "Javascript" and "javascript dev" are the same skill. If your data does not agree, search and matching miss good people.
Stale details waste outreach
Wrong numbers, missing emails and old employers make every call and campaign slower than it should be.
How it works
From selection to updated records in 5 steps
- 01
Select records
Choose the records to clean, such as a fresh import or a saved list.
- 02
Check the estimate
Admins see how many records will be checked and what the run will cost.
- 03
Schedule the run
Set a monthly or quarterly schedule, or run it once now.
- 04
Agent cleans the data
Duplicates are merged, formats fixed, gaps filled and stale details refreshed.
- 05
Review in Notes
Every change is saved to the record’s Notes with old and new values.
What it does
Seven fixes, one scheduled run
The agent handles the clean-up work nobody has time for, so your database stays searchable, matchable and ready for outreach without a weekend spent fixing spreadsheets.
Merge duplicate records
Combine duplicate profiles into one complete record, with notes and history kept together.
Standardise phone formats
Convert numbers to one consistent international format, ready to dial or text.
Clean up job titles and names
Fix casing, strip emojis and clutter from titles, and make names look professional.
Standardise skill names
Turn variations like "JS" or "reactjs" into one consistent skill, so search and matching work.
Fill missing fields from CVs
Use the CVs you already hold to complete empty fields on the candidate record.
Find missing emails and phones
Pick up missing or updated emails and phone numbers for the records being cleaned.
Refresh stale employer details
Update current employers that are out of date, so profiles reflect where people work today.
You stay in control
Nothing changes without a record of it
- Estimate before every run Admins see the record count and cost before anything runs.
- Admin-only scheduling Admins decide when the agent runs: monthly, quarterly or once.
- Selected records only Clean what needs cleaning and skip records that are already up to date.
- Change history in Notes Old and new values are saved on every record the agent touches.
Pricing
From $0.01 per record checked
Add the AI Data Cleaning Agent to any paid plan and pay only for the records you choose to check. Run it monthly or quarterly, or start a one-off run whenever you need it.
- Available as an add-on on Pro, Business and Enterprise
- Choose exactly which records go into the next run
- Monthly, quarterly or one-off runs
- Volume discounts of around 30–40% on bulk runs
- Not included in Enterprise plan pricing
Estimate your cost
$0.01 per check- Per run
- $100.00
- Per year
- $1,200.00
Checking large volumes? Bulk runs can cost around 30–40% less per check. Ask our team for volume pricing.
Select only the records you want checked, so records you have just updated are not charged again. Admins see the exact estimate before each run.
Use cases
When agencies run the Data Cleaning Agent
After a migration or import
Bring data across from spreadsheets or another CRM, then let the agent merge duplicates and standardise everything in one run.
Before a big campaign
Fix numbers, fill missing emails and refresh employers before you launch outreach, so messages reach real people.
Better search and AI matching
Consistent skills and titles mean Boolean search and AI matching find the right candidates first time.
Ongoing data hygiene
A quarterly schedule keeps records accurate over time and supports GDPR’s accuracy principle, without manual clean-up projects.
What recruiters are saying
An excellent ATS for startup companies and recruiters. The platform combines an intuitive interface with powerful, modern features. My team found it very easy to learn and adapt to.
The customer support stands out as one of the strongest aspects of ATZ CRM. The team is responsive, knowledgeable and genuinely committed to resolving issues efficiently.
ATZ CRM offers essential tools to manage recruitment effectively, backed by a highly engaged team open to feedback. A strong choice for agencies needing flexibility and customisation.
Works well with
All featuresAI Data Cleaning Agent FAQs
Can't find what you need? Our team replies in minutes on live chat.
What does the AI Data Cleaning Agent do?
It cleans the records in your ATZ CRM database. It merges duplicate records, standardises phone formats, cleans up job titles and names, standardises skill names, fills missing fields from CVs you already hold, finds missing emails and phone numbers, and refreshes stale employer details.
How does it handle duplicate candidates?
The agent finds records that belong to the same person and merges them into one, so your team works from a single, complete profile instead of two half-finished ones.
Can I schedule data cleaning?
Yes. Admins choose an automatic monthly or quarterly schedule, and can also start a one-off run at any time, for example straight after a data import.
How much does the AI Data Cleaning Agent cost?
Pricing starts from $0.01 per record checked. It is an add-on for any paid plan (Pro, Business or Enterprise) and is not included in Enterprise pricing. Admins see a cost estimate before each run. Bulk volumes get around 30–40% off; contact our team for volume pricing.
Will I be able to see what was changed?
Yes. Every change is saved to the record’s Notes with the old and new values, so you can see exactly what the agent did and when.
Does it replace the Data Enrichment add-on?
No. Data Enrichment remains a separate add-on for finding contact details at scale. The Data Cleaning Agent also picks up updated emails and phone numbers for the records it cleans, as part of each run.
Which records does it clean?
The records you select. Choosing records for each run keeps costs down, because records that are already clean do not need to be checked again.
Why does data quality matter for a recruitment agency?
Duplicates and outdated details lead to missed matches, bounced emails and two recruiters calling the same candidate. Accurate records also support the GDPR principle that personal data should be kept accurate and up to date.
Keep every record accurate, automatically
Add the agent to any paid plan from $0.01 per check. Free migration and onboarding.
