Collect better inputs
Use structured forms to avoid missing salary, availability, approval, consent, or feedback details.
Hiring forms library
Recruitment Hiring Forms Library
Use practical hiring forms to collect cleaner information from candidates, clients, hiring managers, referees, and contractors across the full recruitment workflow.
How to use the library
Start with the hiring stage, then choose the form
Each guide explains when the form matters, what fields recruiters should capture, how it fits into a workflow, and which ATZ CRM resources help with the next step.
Keep workflow ownership clear
Every form guide identifies the typical owner, stage, response type, and follow-up action.
Connect forms to outcomes
Move from intake to screening, interview, offer, placement, and post-placement follow-up without loose notes.
Client and job intake
Forms for qualifying clients, roles, and budget
Use these forms before the recruiting team commits sourcing time or opens a new role.
Client intake
Client Intake Form for Recruiters
A client intake form captures company details, hiring goals, decision-makers, role pipeline, service expectations, communication preferences, and commercial notes before recruiters begin account work.
Open form guideClient intake
Job Order Intake Form for Recruiters
A job order intake form captures role requirements, client expectations, must-have skills, compensation, urgency, interview process, fee terms, submission rules, and decision ownership.
Open form guideJob intake and approval
Job Requisition Form for Recruiters
A job requisition form captures the business reason for hiring, headcount approval, budget, role details, priority, hiring manager, and timeline before recruiters open the search.
Open form guideJob intake and approval
Job Description Approval Form for Recruiters
A job description approval form confirms that the role scope, must-have skills, salary range, location, working model, reporting line, and publishing language have been reviewed before recruiters advertise or source.
Open form guideJob intake and approval
Recruitment Budget Approval Form for Recruiters
A recruitment budget approval form records the hiring spend request, expected role value, advertising budget, agency fee, assessment cost, sourcing tools, and approver sign-off.
Open form guideCandidate intake and screening
Forms for applications, consent, screening, and evaluation
Use these forms to capture candidate information, permissions, availability, skills, and assessment evidence.
Application intake
Job Application Form for Recruiters
A job application form collects candidate contact details, work history, education, eligibility, resume or portfolio links, screening answers, and consent to be contacted about the role.
Open form guideAssessment and screening
Candidate Screening Form for Recruiters
A candidate screening form captures must-have qualifications, motivation, availability, salary expectation, work preferences, risk notes, and the recruiter’s recommended next step.
Open form guideCompliance and verification
Candidate Consent Form for Recruiters
A candidate consent form records permission to store candidate details, contact the person about roles, share their profile with selected clients, and process data according to the agency’s policy.
Open form guideCandidate data
Candidate Profile Update Form for Recruiters
A candidate profile update form refreshes contact details, location, availability, skills, salary expectations, work preferences, resume links, and consent preferences in the recruitment database.
Open form guideScheduling and coordination
Candidate Availability Confirmation Form for Recruiters
A candidate availability confirmation form captures interview windows, time zone, notice period, preferred working pattern, travel limits, and start-date conditions before recruiters book interviews or confirm shortlists.
Open form guideAssessment and screening
Skills Evaluation Form for Recruiters
A skills evaluation form rates candidate skills against job requirements, records evidence for each rating, identifies gaps, and recommends whether the candidate should advance.
Open form guideAssessment and screening
Pre-Employment Assessment Form for Recruiters
A pre-employment assessment form records the assessment purpose, instructions, deadline, scoring criteria, accommodations, candidate acknowledgement, and result review process.
Open form guideOffer and placement
Salary Expectation Declaration Form for Recruiters
A salary expectation declaration form records the candidate’s expected salary or rate, current compensation context, benefits priorities, flexibility, notice period, and offer constraints.
Open form guideInterview and submission
Forms for interviews, feedback, references, and client submissions
Use these forms to keep candidate presentations, interview logistics, client feedback, and references consistent.
Candidate submission
Candidate Submission Form for Recruiters
A candidate submission form packages the candidate’s profile, role fit, skills evidence, salary expectation, availability, screening notes, and recruiter recommendation for client review.
Open form guideScheduling and coordination
Interview Scheduling Confirmation Form for Recruiters
An interview scheduling confirmation form records the confirmed interview time, format, participants, location or link, preparation notes, accessibility needs, and candidate acknowledgement.
Open form guideInterview evaluation
Candidate Interview Feedback Form for Recruiters
A candidate interview feedback form captures the interviewer’s evidence, competency ratings, concerns, recommended next step, and follow-up questions after a candidate interview.
Open form guideInterview evaluation
Client Interview Feedback Form for Recruiters
A client interview feedback form captures hiring manager comments, role-fit evidence, concerns, decision status, follow-up questions, and next steps after a candidate interview.
Open form guideCompliance and verification
Candidate Reference Request Form for Recruiters
A candidate reference request form asks candidates for referee names, relationship context, contact details, permission timing, current-employer sensitivity, and any reference notes recruiters should know.
Open form guideCompliance and verification
Reference Check Form for Recruiters
A reference check form records the referee relationship, employment details, work responsibilities, strengths, areas to probe, reliability, and whether the referee would rehire the candidate.
Open form guideCompliance and verification
Background Check Authorization Form for Recruiters
A background check authorization form records written candidate consent, the checks being requested, the candidate details needed by the screening partner, and the recruiter responsible for follow-up.
Open form guideCompliance and verification
Right to Work Verification Form for Recruiters
A right to work verification form records the candidate’s work authorization status, document type, expiry date, check method, reviewer, and follow-up actions needed before start.
Open form guideOffer, placement, and feedback
Forms for offers, placements, contractor work, and experience feedback
Use these forms after interviews to protect acceptance, start readiness, retention, and process improvement.
Offer and placement
Offer Approval Form for Recruiters
An offer approval form confirms the proposed salary, benefits, start date, employment type, offer conditions, approval owner, and recruiter instructions before the offer is sent to the candidate.
Open form guideOffer and placement
Job Offer Letter Acceptance Form for Recruiters
A job offer letter acceptance form records that the candidate accepts the offer terms, start date, compensation, reporting details, and any conditions still required before joining.
Open form guideContract and placement
Placement Confirmation Form for Recruiters
A placement confirmation form records the candidate, client, role, start date, salary or rate, fee terms, billing contact, onboarding owner, and outstanding pre-start tasks.
Open form guideContract and placement
Contractor Agreement Form for Recruiters
A contractor agreement form gathers the contractor identity, assignment terms, pay basis, work schedule, client site rules, compliance documents, and acknowledgement before a contract placement begins.
Open form guideContract and placement
Contractor Timesheet Approval Form for Recruiters
A contractor timesheet approval form records hours worked, dates, breaks, overtime, expenses, client approval, dispute notes, and billing readiness for a contract assignment.
Open form guidePlacement follow-up
Employee Onboarding Feedback Form for Recruiters
An employee onboarding feedback form asks a placed candidate whether expectations, first-week support, tools, manager communication, and role reality matched what was discussed during hiring.
Open form guideSourcing and referrals
Employee Referral Submission Form for Recruiters
An employee referral submission form captures who made the referral, how they know the candidate, which role may fit, why the person is recommended, and whether the candidate has agreed to be contacted.
Open form guideCandidate communication
Candidate Rejection Notification Form for Recruiters
A candidate rejection notification form records the role outcome, rejection reason, communication owner, candidate response, and whether the person should remain in the talent pool.
Open form guideFeedback and experience
Candidate Experience Survey Form for Recruiters
A candidate experience survey form asks candidates how clear, respectful, timely, and helpful the recruitment process felt, then turns that feedback into improvements for recruiter communication and client coordination.
Open form guideFeedback and experience
Hiring Process Feedback Form for Recruiters
A hiring process feedback form collects structured feedback from candidates, clients, or hiring managers about communication, speed, interview quality, decision clarity, and process bottlenecks.
Open form guideFeedback and experience
Exit Interview Feedback Form for Recruiters
An exit interview feedback form captures why a placed candidate or employee is leaving, what expectations were not met, how the client experience felt, and what recruiters should learn for future placements.
Open form guideAgency operations
Recruiter Performance Evaluation Form for Recruiters
A recruiter performance evaluation form reviews activity quality, sourcing effectiveness, pipeline movement, candidate communication, client handling, revenue contribution, and improvement priorities.
Open form guideCompliance and verification
Talent Pool Consent Form for Recruiters
A talent pool consent form records whether a candidate agrees to remain in the recruitment database, receive future role updates, and be contacted through selected channels.
Open form guide