Weekly timesheet approval
Capture regular hours, breaks, overtime, and client sign-off for payroll.
Recruiter form guide
Contractor Timesheet Approval Form for Recruiters
A contractor timesheet approval form records hours worked, dates, breaks, overtime, expenses, client approval, dispute notes, and billing readiness for a contract assignment.
Use this form when contractors submit time and the agency needs client approval before payroll, invoicing, or margin reporting.
When to use it
Where this contractor timesheet approval form helps recruiters
This form keeps time worked, approval, and billing notes together so contractor payroll and client invoicing do not depend on scattered messages.
Shift staffing control
Confirm shift dates, start times, end times, no-shows, and manager approval.
Expense and dispute review
Record approved expenses, disputed hours, or corrections before invoicing.
Form fields
What to capture in the contractor timesheet approval form
The form should make payroll and billing-ready details clear before the agency processes payment.
1
Time and assignment details
Record the time worked against the correct contractor and client assignment.
Contractor name, client, assignment, week ending date, approver, and recruiter owner.
Daily start time, end time, break duration, regular hours, overtime hours, and total hours.
Shift notes, absence notes, site location, cost center, or project code where needed.
Contractor confirmation that the submitted hours are accurate.
2
Approval and billing status
Capture the sign-off needed for payroll and invoices.
Client approver name, approval date, status, and comments on disputed or corrected hours.
Approved expenses, receipts, mileage, travel time, or allowances if the assignment permits them.
Payroll status, billing status, invoice notes, and escalation owner for unresolved issues.
Recruiter or operations note for repeated lateness, overtime pattern, or client concern.
Recruiter workflow
How to use this form without slowing the desk
Use the form at the end of each timesheet period and resolve disputes before payroll or invoice runs.
1
Collect contractor submission
Make sure each day and break is recorded before requesting client approval.
2
Confirm client sign-off
Route the timesheet to the correct approver and record any correction before payroll.
3
Prepare billing handoff
Move approved time and expense details to invoice or finance workflows.
Common mistakes
What to avoid with this form
Timesheet issues become expensive when agencies process hours without approval or leave disputes until after invoicing.
No named approver
Payroll and billing stall when no one at the client is responsible for signing off hours.
Mixing approved and disputed time
Disputed hours should be separated so approved payroll can move without confusion.
Missing overtime rules
Overtime, breaks, and allowances should match the assignment terms before approval.
ATZ CRM workflow
How ATZ CRM supports this form
ATZ CRM supports contract staffing workflows by connecting shifts, timesheets, placement details, and client approval notes.
FAQ
Questions recruiters ask about this form
Quick answers for using the contractor timesheet approval form in a live recruiting process.
Who approves contractor timesheets?
The client manager, site supervisor, or assignment approver should approve hours before payroll or invoicing is processed.
What should be included in a timesheet approval form?
Include assignment details, daily hours, breaks, overtime, expenses, contractor confirmation, client approval, and billing status.
How should disputed hours be handled?
Record the disputed items separately, assign an owner, collect correction evidence, and avoid mixing unresolved time with approved hours.