Early attrition review
Understand whether the placement failed because of expectations, management, pay, commute, workload, or culture.
Recruiter form guide
Exit Interview Feedback Form for Recruiters
An exit interview feedback form captures why a placed candidate or employee is leaving, what expectations were not met, how the client experience felt, and what recruiters should learn for future placements.
Use this form when a placement ends, a candidate resigns early, or a contractor finishes an assignment and the agency needs honest feedback before closing the record.
When to use it
Where this exit interview feedback form helps recruiters
This form helps agencies separate normal career movement from preventable placement issues. It also gives account managers evidence for improving client onboarding and role scoping.
Contract completion
Capture assignment feedback before deciding whether to re-engage the contractor for future roles.
Client process improvement
Spot recurring issues with onboarding, role clarity, interview promises, or manager communication.
Form fields
What to capture in the exit interview feedback form
The form should ask for reasons, examples, and recommendations without pushing the candidate into blame or vague comments.
1
Exit reason and timing
Document why the person is leaving and when the decision became clear.
Role, client, start date, exit date, employment type, and notice period details.
Primary exit reason such as compensation, role mismatch, manager support, career move, location, or workload.
Question asking whether the role matched what was described during recruitment and onboarding.
Open field for the moment or issue that most influenced the decision to leave.
2
Lessons for future placements
Turn exit feedback into better qualification and client briefing.
Feedback on interview accuracy, offer clarity, onboarding support, team culture, and work expectations.
Candidate willingness to work with the agency again or consider other roles.
Client-facing recommendations the account manager can raise constructively.
Recruiter notes on whether the issue should affect future job-order qualification.
Recruiter workflow
How to use this form without slowing the desk
Use the form after the exit conversation, then review patterns across clients and roles rather than treating each exit as isolated.
1
Capture feedback before closure
Ask for exit reasons while the candidate is still willing to share practical details.
2
Compare against original job notes
Check whether expectations, pay, duties, and schedule were captured accurately at intake.
3
Update client quality notes
Record recurring retention risks so future recruiters know what to clarify before submitting candidates.
Common mistakes
What to avoid with this form
Exit interviews lose value when the agency treats them as a courtesy call instead of a source of placement quality insight.
Asking only why they left
Recruiters also need to know what could have prevented the exit and what should change next time.
Blaming the candidate too early
Early exits can reveal weak job scoping, unclear onboarding, or client-side communication gaps.
Not updating future searches
If exit patterns are not attached to client or job notes, recruiters repeat the same placement risk.
ATZ CRM workflow
How ATZ CRM supports this form
ATZ CRM helps recruiters connect exit feedback with placement records, client notes, and future job-order qualification.
FAQ
Questions recruiters ask about this form
Quick answers for using the exit interview feedback form in a live recruiting process.
Can staffing agencies use exit interview forms?
Yes. Agencies can use them when a placed candidate leaves early, a contractor finishes an assignment, or a client relationship needs retention insight.
What should recruiters avoid during exit feedback?
Avoid defensive questions, blame-heavy wording, and promises to fix issues that the recruiter cannot control.
How does exit feedback improve future recruiting?
It reveals mismatched expectations, weak onboarding, unclear role details, or client patterns that should be addressed before future submissions.