Project control
Maintains baseline, owner, dependency, decision, evidence, forecast, and escalation.
Produces status slides that do not match the underlying actions and dates.
Administration, Customer Service & Hospitality
Project Coordinator Job Description
A Project Coordinator maintains the schedules, actions, records, meetings, risks, and reporting that help a project team make timely, traceable decisions.
Define project type, phase, governance, budget support, systems, stakeholder scale, and decision authority.
Candidate-facing template
Edit the description for your organisation
Replace bracketed details, remove anything that is not genuinely required, and obtain the appropriate internal approval before advertising.
Ready-to-edit job description
Copying excludes all recruiter notes below.
Project Coordinator
- Location
- [Location or working arrangement]
- Employment type
- [Full-time, part-time, temporary, or fixed-term]
- Reports to
- [Project Manager, Programme Manager, or PMO Lead]
About the role
[Company name] is seeking a Project Coordinator for [project or programme]. You will maintain plans and records, organise meetings and dependencies, track risks and actions, support reporting and governance, and escalate missing decisions before they delay delivery.
What you will be responsible for
- Maintain milestones, actions, dependencies, risks, issues, changes, decisions, and document records.
- Coordinate meetings, papers, minutes, approvals, suppliers, stakeholders, and follow-up.
- Support budget, purchase, invoice, resource, status, quality, and governance reporting within scope.
What success looks like
- Project records show the current baseline, decision, owner, date, and evidence.
- Meetings resolve defined questions and produce accountable actions.
Essential qualifications
- Project, programme, operations, event, administration, or comparable coordination experience.
- Strong scheduling, documentation, communication, prioritisation, and systems accuracy.
- Ability to distinguish information, recommendation, decision, approval, and escalation.
Preferred qualifications
- Experience with [project method, sector, PMO, supplier, budget, or reporting platform].
- Relevant project, agile, administration, or business qualification.
Tools and working knowledge
- Project, schedule, task, and portfolio platform
- Document, risk, decision, budget, procurement, and reporting tools
- Calendar, meeting, collaboration, whiteboard, and communication systems
Compensation: [Add approved range, currency, fixed-term basis, overtime, travel, benefits, and location.]
[Company name] will discuss reasonable adjustments for meetings, travel, assessment, and work.
How to apply
Apply through [method] with an example of a project dependency or record problem you resolved.
Performance expectations
What good performance looks like
Use these outcomes to replace vague activity lists with the evidence the hiring manager expects to see after the person joins.
Status reporting distinguishes completed evidence, forecast, issue, risk, and assumption.
Dependencies and approvals are raised before they become critical-path surprises.
Hiring-manager intake
Questions to settle before advertising
Record specific answers so sourcing, screening, and interview decisions use the same definition of the role.
- 1
Which project, phase, method, value, team, suppliers, locations, and stakeholders apply?
- 2
What schedule, budget, procurement, risk, change, document, and governance support is included?
- 3
Which decisions can the coordinator make and which require manager or sponsor approval?
Evaluation criteria
Evidence to use in a Project Coordinator scorecard
Agree the criteria before interviews begin, then score examples against the same evidence standard.
Meeting effectiveness
Clarifies purpose, attendees, pre-read, decision, action, and record.
Schedules recurring meetings without testing whether they move work.
Structured interview
Project Coordinator interview questions and strong signals
Ask the same core questions in the same order, then use follow-ups to understand the candidate’s individual contribution.
1
Tell me about a project action that looked complete but was not.
Strong answer signal
Checks acceptance evidence, dependency, owner, impact, and corrects status.
2
How do you handle a senior stakeholder who repeatedly misses decisions?
Strong answer signal
Documents impact, offers options, uses governance, escalates proportionately, and updates the plan.
Related titles
Check the scope behind the title
Programme Coordinator — supports several related projects and shared governance.
PMO Coordinator — often focuses on standards, reporting, assurance, and portfolio records.
Common hiring mistakes
Problems to remove before publishing
Expecting project-manager accountability without decision or budget authority.
Listing every methodology and tool instead of the project-control work.
Continue the hiring workflow
Related roles and recruiter resources
Related job descriptions
Helpful recruiter resources
Source and review notes
How this template was prepared
- Language
- International English
- Prepared by
- ATZ CRM Editorial Team
- Review
- ATZ CRM Recruitment Editorial Review
- Last reviewed
- 2026-08-05
O*NET: Project Management Specialists
Reference for occupation tasks, knowledge, skills, abilities, and work activities.
ESCO: occupations and skills
Reference for internationally recognised occupation and skills terminology.
Qualifications, compensation, licences, working conditions, and equal-opportunity wording must be checked for the role and location before use.
Recruiter questions
Project Coordinator job description FAQs
What should a Project Coordinator job description include?
State project, phase, method, stakeholders, records, meetings, schedule, budget support, systems, travel, authority, and outcomes.
How is a Project Coordinator different from a Project Manager?
Coordinators maintain project control and follow-up. Managers normally own the wider outcome, plan, budget, risk, and stakeholder decisions.