More relevant candidate data
Custom layouts help recruiters ask for the information that fits the candidate type instead of forcing every person through the same generic structure.
December 2025 Candidate experience
Candidate Portal Custom Layouts and Invites
ATZ CRM expanded Candidate Portal controls with custom onboarding forms, custom profile layouts, and direct candidate invitations.
Create custom onboarding form layouts for different candidate groups
Customize Candidate Portal profile layouts with relevant field sets
Invite candidates to the portal directly from ATZ CRM
Collect cleaner candidate information before the next hiring step
Give candidates a more guided self-service experience
Quick answer
What changed for recruiters?
Candidate Portal teams can now create custom onboarding and profile layouts for different candidate types, choose the field sets that matter for each workflow, and invite candidates to join the portal directly from ATZ CRM.
What changed
What this update changes
Candidate Portal customization became more flexible in December 2025. Teams can now design onboarding forms and candidate profile layouts that match the information needed for different roles, candidate types, or recruiting workflows.
This matters because a single form rarely fits every hiring process. A healthcare role, temporary staffing assignment, IT contract, executive search, and general applicant profile may all require different details from the candidate.
Recruiters can also invite candidates to the Candidate Portal directly. That makes it easier to move a candidate from CRM record to portal participation without relying on separate manual instructions.
The result is a more structured candidate experience: recruiters request the right details, candidates know where to update them, and the team gets cleaner information back inside ATZ CRM.
Why it matters
Why it matters to recruiters
Recruiters are often measured on speed, quality, and follow-through. This update is designed to reduce manual work, protect useful context, and help teams keep hiring activity moving with fewer handoffs.
Easier candidate onboarding
Candidates receive a clearer portal experience because the forms they see can reflect the workflow they are actually entering.
Faster portal adoption
Direct invitations reduce the friction of getting candidates into the portal for profile updates, applications, and ongoing communication.
Better internal consistency
Teams can standardize the fields that matter for each process, reducing incomplete profiles and unnecessary follow-up messages.
Before and after
How the workflow changes
Before
Candidate Portal onboarding was harder to tailor when different candidate groups required different information.
After
Teams can create custom onboarding layouts that capture the right details for each candidate workflow.
Before
Recruiters often had to ask candidates separately to update or complete portal information.
After
Recruiters can invite candidates directly to the portal and guide them toward the needed action.
Before
Candidate profile collection could include fields that were unnecessary for some workflows and missing for others.
After
Custom profile layouts help teams present cleaner, more relevant field sets to candidates.
How recruiters use it
How the workflow works
The exact setup depends on your workspace and permissions, but the core workflow is built to keep recruiters closer to the record, the next action, and the right team context.
1
Decide which candidate groups need different forms
Map the workflows that collect different information, such as temp workers, contractors, permanent candidates, healthcare applicants, or client-specific onboarding groups.
2
Build the layout for each workflow
Choose the fields and structure that candidates should see when completing onboarding or updating their portal profile.
3
Invite candidates to the portal
Send candidates into the portal from ATZ CRM so they can create or update their profile without a separate manual process.
4
Review the submitted information
Use the updated candidate profile inside ATZ CRM to continue screening, submissions, compliance checks, or placement steps.
Best fit
Teams that benefit most
Recruitment agencies using the Candidate Portal as part of onboarding
Teams that collect different details for different job types or candidate categories
Recruiters who want candidates to keep their own profile information current
Staffing teams that need a more structured experience before assignment or submission
Helpful next steps
Related ATZ CRM pages
Candidate Portal feature See how Candidate Portal gives applicants a self-service place to manage profiles and job activity. Candidate Portal overview Review portal setup, candidate registration, onboarding, applications, and profile management. Request candidate profile updates Learn how recruiters can ask candidates to refresh or complete their profile information. Career Connect page Understand the public-facing career page experience connected to candidate sign-up and applications. Candidate Portal Launch Read the September launch note that introduced Candidate Portal for ATZ CRM clients. Work and Education History Form Controls See the related form-control update for candidate work and education history fields. Job Shifts and Timesheets Explore the related workforce update where candidates can view shifts and submit timesheets through the portal.
Quick answers
Common questions
What Candidate Portal customization launched in December 2025?
ATZ CRM added custom onboarding form layouts and custom Candidate Portal profile layouts so teams can collect different fields for different candidate workflows.
Can recruiters invite candidates to the Candidate Portal?
Yes. Recruiters can invite candidates directly from ATZ CRM, making it easier to bring candidates into portal-based profile updates and onboarding.
Why would a team need multiple Candidate Portal layouts?
Different roles and candidate types often require different details. Custom layouts help teams collect only the information needed for the relevant workflow.
Is this only useful for new applicants?
No. It can also help existing candidates update their profile, complete onboarding details, and keep recruiter records more accurate over time.
See it in context
Review this update inside your recruiting workflow
Book a walkthrough with the ATZ CRM team to see how this update supports your jobs, candidates, and shortlist process.