Fewer availability follow-ups
Recruiters can spend less time asking basic scheduling questions and more time confirming the best-fit candidates for active needs.
January 2026 Candidate experience
Candidate Availability Tracking
ATZ CRM added Candidate Availability Tracking through the Candidate Portal so recruiters can collect real-time availability and move faster on temp and contract roles.
Collect candidate availability through the Candidate Portal
Reduce manual calls and messages asking when candidates are free
Support faster placement decisions for temp and contract staffing
Keep availability context closer to the candidate profile
Give recruiters a cleaner starting point before assigning shifts or jobs
Quick answer
What changed for recruiters?
Candidate Availability Tracking lets candidates share their availability from the Candidate Portal, giving recruiters a clearer view of who is ready for shifts, contract work, interviews, or quick placement opportunities without sending repeated follow-up messages.
What changed
What this update changes
Recruiters can now track candidate availability through the Candidate Portal. Instead of chasing candidates across calls, WhatsApp, email, or spreadsheets, teams can ask candidates to share availability in a more structured way.
This update is especially useful for staffing teams that place candidates into short-notice assignments, shift-based work, temporary roles, or contract opportunities where timing matters as much as skills.
Availability data gives recruiters a better first screen before contacting a candidate. If someone is clearly unavailable, the recruiter can avoid wasted outreach and focus on candidates who can realistically move forward.
For candidates, the experience is simpler too. They can provide availability from the portal rather than repeating the same information to multiple recruiters.
Why it matters
Why it matters to recruiters
Recruiters are often measured on speed, quality, and follow-through. This update is designed to reduce manual work, protect useful context, and help teams keep hiring activity moving with fewer handoffs.
Faster temp and contract placement
When availability is visible earlier, recruiters can shortlist people who are ready for the required dates, shifts, or assignment window.
Cleaner candidate context
Availability becomes part of the candidate workflow instead of being buried in message threads or recruiter notes.
Better candidate experience
Candidates get a clear place to share their timing, which reduces repeated questions and helps them stay considered for suitable work.
Before and after
How the workflow changes
Before
Recruiters asked candidates for availability through separate messages, calls, or notes before confirming interest.
After
Candidates can share availability through the portal, giving recruiters a faster way to check who can move forward.
Before
Short-notice roles could slow down while the team waited for basic schedule replies.
After
Recruiters can begin outreach from a more informed list and focus on candidates who are likely to be ready.
Before
Availability details were easy to miss when they lived in scattered communication history.
After
Availability is easier to review as part of the candidate’s connected ATZ CRM workflow.
How recruiters use it
How the workflow works
The exact setup depends on your workspace and permissions, but the core workflow is built to keep recruiters closer to the record, the next action, and the right team context.
1
Invite candidates into the portal
Use the Candidate Portal workflow so candidates have a self-service place to update profile and availability details.
2
Ask candidates to share availability
Guide candidates to submit their current availability so recruiters have a cleaner view before making placement decisions.
3
Review availability before outreach
Compare candidate timing against the role, shift, assignment, or interview need before spending time on follow-up.
4
Prioritize candidates who can move now
Use availability as one of the practical signals alongside skills, location, experience, compliance, and interest.
5
Continue with assignment or scheduling
Move the candidate toward shift booking, contract placement, interview scheduling, or client submission when the timing works.
Best fit
Teams that benefit most
Temporary staffing teams filling shifts quickly
Contract recruiters checking assignment readiness
Recruiters who repeatedly ask candidates for schedule updates
Agencies using Candidate Portal as part of candidate self-service
Teams that want availability context before assigning candidates to roles
Helpful next steps
Related ATZ CRM pages
Candidate Portal feature See how candidates can use the portal to manage profile details, applications, shifts, and related activity. Candidate Portal overview Review how candidates register, update details, use custom layouts, and manage portal-based workflows. Candidate Portal Custom Layouts and Invites Read the related update that added custom portal layouts and direct candidate invitations. Job Shifts and Timesheets Explore the shift and timesheet release that connects candidate portal activity with workforce scheduling. Temporary Staffing Software Learn how ATZ CRM supports teams working with high-speed temporary staffing operations. Contract Staffing Software See how ATZ CRM helps agencies manage contract recruiting and ongoing placement workflows.
Quick answers
Common questions
What is Candidate Availability Tracking?
It lets candidates share availability through the Candidate Portal so recruiters can see timing context before outreach, scheduling, or placement decisions.
Why is availability tracking useful for temp and contract roles?
These roles often depend on timing. Recruiters can move faster when they know which candidates are available for the required dates, shifts, or assignment window.
Does this replace recruiter follow-up?
No. It gives recruiters a stronger starting point. Recruiters can still confirm details before booking, submitting, or placing a candidate.
Where do candidates update availability?
Candidates update availability through the Candidate Portal, keeping the information closer to their profile and recruiting workflow.
See it in context
Review this update inside your recruiting workflow
Book a walkthrough with the ATZ CRM team to see how this update supports your jobs, candidates, and shortlist process.